Your Outlook mailbox is only so big, and it’s a good bet that you won’t stop getting email anytime soon. To keep it from filling up, you can move old items you want to keep to an archive, a separate Outlook Data File (.pst) that you can open from Outlook any time you need it.

Note: The Archive command and feature doesn’t appear for any account in your Outlook profile if you include an Exchange Server account and your organization uses Microsoft Exchange Server Online Archive. Your network administrator can also disable this feature.

Manual archive in Outlook 2010 does not work. How do I get Auto Archive for Outlook 2010 to work on all folders? Outlook (2007 or 2010): Cannot copy the items. Cancel or turn off auto archive in Outlook 2010 and 2013. If you are using Outlook 2010 and 2013, please do as follows. Please click File Options. In the Outlook Options dialog box, please click Advanced in the left pane, and then click AutoArchive Settings button.

By default, Outlook uses AutoArchive to archive items at a regular interval. To learn more, see Archive older items automatically.

You can also archive items manually whenever you want. That way, you can control which items to archive, where to store them, and how old an item needs to be before it can be archived.

1. Older versions of Microsoft Outlook suffered from a performance decrease as the size of the Outlook file would increase. As a result, an archiving feature exists in Microsoft Outlook 2010 that you can use to archive old files, such as old emails, contacts, distribution lists, and calendar entries.
2. Manual archiving from Outlook 2010 I've been trying to archive my emails from Outlook 2010, following the process set out in the Help pages. I've now got archive folders set up in Outlook but when I open these, they are empty.

1. Do one of the following:

   • In Outlook 2013: Click File > Info > Cleanup Tools > Archive.

     
     

   • In Outlook 2016: Click File > Info > Tools > Clean up old items

   Tip: Archive and AutoArchive might not be available if your mail profile connects to an Exchange Server. It's also possible that your organization has a mail retention policy that overrides AutoArchive. Check with your system administrator for more information.

2. Click the Archive this folder and all subfolders option, and choose the folder you want to archive.

3. Under Archive items older than, enter a date.

4. You can create multiple .pst files if you want to archive some folders using different settings. For example, you may want to keep items in your Sent folder longer than items in your Inbox folder.

5. Check the Include items with “Do not AutoArchive” checked box to archive individual items that are excluded from automatic archiving. This option doesn't remove that exclusion from these items, but instead ignores the Do not AutoArchive setting for this archive only.

6. Click OK.

Nov 29, 2017  You do not create archive folders, in the Archive setup rocess you merely create/name the single Archive file. Ie assuming your Personal Folders set is named outlook.pst you name the archive eg Archive.pst and if all folders in your outlook.pst (the main data file) use the same archive setting any folders will be replicated in the archive. Archiving Mail in Outlook 2011 for Mac Mac OS X 10.9, Outlook 2011. Folders and Rules in Outlook 2010 for Mac - Duration: 6:27. Ryan Tolboom 10,798 views. How to Filter Emails in Outlook.

How To Archive In Outlook

Turn off AutoArchive

To archive only when you want, turn off AutoArchive.

1. Click File > Options > Advanced.

2. Under AutoArchive, click AutoArchive Settings.

3. Uncheck the Run AutoArchive every n days box.

By default, older Outlook items archived automatically on a regular interval. To learn more about AutoArchive, see Use AutoArchive to back up or delete items.

You can also manually back up and archive items, in addition to AutoArchive or as a replacement. Manual archiving provides flexibility, and allows you to specify exactly which folders are included in the archive, and which archive Outlook Data File (.pst) is used.

To manually archive Outlook items, do the following:

1. Click the File tab

2. Click Cleanup Tools.

3. Click Archive.

4. Click the Archive this folder and all subfolders option, and then click the folder that you want to archive. Any subfolder of the folder you select is included in this manual archive.

5. Under Archive items older than, enter a date.

6. If you do not want to use the default file or location, under Archive file, click Browse to specify a new file or location. Browse to find the file that you want, or enter the file name, then click OK. The destination file location appears in the Archive file box.

7. Select the Include items with “Do not AutoArchive” checked check box to include any items that might be individually marked to be excluded from automatic archiving. This option does not remove that exclusion from these items, but instead ignores the Do not AutoArchive check box for this archive only.

Turn off AutoArchive

If you want to archive only manually, you must turn off AutoArchive. Do the following:

1. Click the File tab.

2. Click Options.

3. On the Advanced tab, under AutoArchive, click AutoArchive Settings.

4. Clear the Run AutoArchive every n days check box.

AutoArchive, which is turned on by default, automatically moves old items to an archive location at scheduled intervals. However, you can manually back up and archive items to a location that you specify.

Note: The Microsoft Office Outlook 2007 AutoArchive settings are customizable. Rather than backing up or archiving your items manually, you may find that AutoArchive can meet your needs. For more information, see Using AutoArchive to back up or delete items.

1. On the File menu, click Archive.

2. Select the Archive this folder and all subfolders option, and then specify a date under Archive items older than.

3. Under Archive file, click Browse to specify a new file or location if you do not want to use the default file or location.

4. Select the Include items with 'Do not AutoArchive' checked check box if you want to override a previous setting to not automatically archive specific items. If you choose to manually archive these items during this procedure, the items will again be subject to the Do not AutoArchive setting unless you manually override that setting again in the future.

5. Click OK.

Note: Outlook automatically creates another archive file for items in the folder and location specified.

If you want to keep Outlook 2010 clean and run faster, one method is to set up the AutoArchive feature. Today we show you how to configure and manage the feature in Outlook 2010.

Using AutoArchive allows you to manage space in your mailbox or on the email server by moving older items to another location on your hard drive.

Enable and Configure Auto Archive

In Outlook 2010 Auto Archive is not enabled by default. To turn it on, click on the File tab to access Backstage View, then click on Options.

The Outlook Options window opens then click on Advanced then the AutoArchive Settings button.

The AutoArchive window opens and you’ll notice everything is grayed out. Check the box next to Run AutoArchive every…

Note: If you select the Permanently delete old items option, mails will not be archived.

Now you can choose the settings for how you want to manage the AutoArchive feature. Select how often you want it to run, prompt before the feature runs, where to move items, and other actions you want to happen during the process. After you’ve made your selections click OK.

How To Do A Manual Archive In Outlook 2010 Mac Torrent

Manually Configure Individual Folders

For more control over individual folders that are archived, right-click on the folder and click on Properties.

Click on the AutoArchive tab and choose the settings you want to change for that folder. For instance you might not want to archive a certain folder or move archived data to a specific folder.

If you want to manually archive and backup an item, click on the File tab, Cleanup Tools, then Archive.

Click the radio button next to Archive this folder and all subfolders. Select the folder you want to archive. In this example we want to archive this folder to a specific location of its own.

The .pst files are saved in your documents folder and if you need to access them at a later time you can.

How To Do A Manual Archive In Outlook 2010 Mac Free

After you’ve setup AutoArchive you can find items in the archived files. In the Navigation Pane expand the Archives folder in the list. You can then view and access your messages.

You can also access them by clicking the File tab Open then Open Outlook Data File.

Then you can browse to the archived file you want to open.

Archiving old emails is a good way to help keep a nice clean mailbox, help speed up your Outlook experience, and save space on the email server. The other nice thing is you can configure your email archives and specific folders to meet your email needs.

How To Do A Manual Archive In Outlook 2010 Mac Update

How To Do A Manual Archive In Outlook 2010 Mac Download

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