How To Use Manual Table Of Contents In Word Mac 2016

11-05-2021 admin

How to create a Table of Contents in Word 2016. Step 2 Click the “Table of Contents” button and choose one of the available preset styles Step 3 Word looks through your document and uses the headings to generate the Table of Contents. It calculates the correct page number reference and adds it to each entry. I am creating a manual table of contents on Word 2016. I am trying to add a third heading (it only has two (with subheadings)) to my table of contents but I don't know how. I have tried 'ENTER' but that doesn't work. I have also tried 'ENTER' type heading, then 'TAB' type page number, but that didn't work either. Rather, mark the entries manually using ALT-SHIFT-O (that’s the letter “O”, not the number “0”). Then, when you start to insert your Table of Contents, go to the References tab, click Table of Contents Insert Table of Contents. A blank page near the start of your document is ideal for a TOC. Click the mouse to place the insertion pointer on the blank page. The TOC field is inserted at that point. Click the References tab. In the Table of Contents group, click the Table of Contents button. The Table of Contents menu appears. Choose a format. May 01, 2016 Click the References tab. In the Table of Contents group, click Table of Contents. Choose the style of Table of Contents you wish to insert. Automatic Table 1 creates a ToC titled Contents. Automatic Table 2 creates a ToC titled Table of Contents. Word will create a ToC from the document text you styled with one of the first three heading styles: Heading 1, Heading 2,. A blank page near the start of your document is ideal for a TOC. Click the mouse to place the insertion pointer on the blank page. The TOC field is inserted at that point. Click the References tab. In the Table of Contents group, click the Table of Contents button. The Table of Contents menu appears. Choose a format. Create the table of contents. Word uses the headings in your document to build an automatic table of contents that can be updated when you change the heading text, sequence, or level. Click where you want to insert the table of contents – usually near the beginning of a document.

How To Use Manual Table Of Contents In Word Mac 2016 How To Number
Table Of Contents Definition
Table Of Contents Word

Adding a table of contents (TOC) to a long Word document is easy, thanks to the user interface options in the Ribbon versions. But there's more to the feature than you might realize. The TOC is actually built from a field you can manually alter. In fact, doing so is the only way to apply some of the feature's more advanced options. In this article, I'll show you two such features: We'll omit page numbers from individual levels and generate a partial TOC.

I'm using Word 2013 with Windows 7 but you can easily apply these instructions to all of Word's ribbon versions. You can work with any simple document or download the demonstration .docx file.

Preparation

This article assumes that you're familiar with Word's TOC feature and fields. If you're not, you might want to read How to insert a table of contents into a Word document before you continue with this article—but doing so isn't strictly necessary to follow this article.

There are no instructions for Word 2003 in this article. If you'd like to learn more about generating a TOC using Word 2003, please review the following articles at Microsoft.com:

About Word's TOC field

In a nutshell, fields are dynamic placeholders. More specifically, a field is a set of instructions that perform an action automatically. You probably use them often without realizing it. For instance, when you insert a page number into a document's header, you're inserting a field. As Word evolves and offers more feature via the interface, fields are less visible, but you're still using them.

Word's Ribbon-based interface does such a good job of walking users through the process of generating a TOC, most don't realize that the resulting TOC is actually a field. And more options are available if you know how to modify the underlying field. You may never need these features, but it's good to know they're available just in case.

Before we continue with the actual TOC technique, let's examine a TOC field. Figure A shows a typical TOC. On the surface; it appears to be ordinary text—but there's more than meets the eye. To expose the field that controls the TOC, click inside the TOC and press [Alt]+[F9.] Figure B shows the TOC's field and switches.

Figure A

You can't see the TOC's underlying field.

How to use manual table of contents in word mac 2016 version

How to use manual table of contents in word mac 2016 insert video

Figure B

Press [Alt]+[F9] to see the TOC field's switches.

The field tells you everything you need to know. TOC is the identifier, the table of contents field. Everything else is a switch with arguments:

o '1-3' is the default level argument and tells Word to include Heading 1, Heading 2, and Heading 3 in the TOC.
h is the hyperlink switch that turns each entry into a hyperlink to the associated section. If you delete this switch, only the page numbers are hyperlinked.
z hides tab leaders and page numbers in Web Layout view because they're irrelevant in the web environment.
t 'TOC Summary, 4' adds a style other than the built-in heading styles to the TOC. In this case, the TOC includes a custom style named TOC Summary as the fourth level.

If you know how to interpret the switches, you can quickly discern that this TOC has four levels. The first three use the built-in heading styles and a fourth is based on a custom style to generate hyperlinked entries. The first three switches are defaults; t was added to display annotations for the third-level entries. To learn how to annotate an entry, read Use a custom style to annotate a Word table of contents.

For a complete list of TOC switches, read Field codes: TOC (Table of Contents) field.

Omit page numbers

The annotations shown in Figure A are the result of applying a custom style to the TOC's fourth level. When annotating a section, you probably won't want to include the (default) page number and you can't turn them off using a dialog interface option.

When generating the TOC, you can uncheck the Display Page Numbers option, shown in Figure C to disable all page numbering. Doing so adds the n switch to the field code. For example, if we had done this in our example, the field code would be { TOC o '1-3' n h z t 'TOC Summary,4' }. The resulting TOC would have no page numbers.

Figure C

Disable page numbering in the TOC.

What you can't do via the interface is disable page numbering for a specific level — it's an all-or-nothing setting. Fortunately, you can manually alter the field code to disable page numbering for a specific level by specifying the level in an x-z format where x is the first level and z is the last. To disable page numbering for the annotation level (the fourth level), add 4-4 to the switch, as shown in Figure D.

Figure D

Manually specify a level to disable page numbering for that level.

After altering the field, press [Alt]+[F9]. Then, right-click and choose Update Field. In the resulting dialog, choose Update Entire Table and click OK to generate the new TOC, shown in Figure E.

Figure E

Remove page numbers for a specific level.

Add a partial TOC

You might want to include a partial TOC for specific sections. For this, you'll use the b switch and a bookmark. First, select the section in question. In the example document, we'll select the entire Quick Themes section:

Quick Themes: Heading 1
Theme Gallery: Heading 2
Quick Styles: Heading 3

To create the bookmark, do the following:

Select the entire section you want bookmarked. In this case, that's the three sections mentioned above.
Click the Insert tab.
Click Bookmark in the Links group.
Enter a name, such as TOCsub1 (Figure F).
Click Add.

Figure F

Enter a name for your bookmark.

Now, generate the partial TOC as follows:

Position the cursor where you want to display the TOC.
Press [Ctrl]+[F9] and Word will insert a pair of code brackets.
Between the brackets type TOC b TOCsub1 o '1-3' (Figure G).
With the entire field code selected, press [Alt]+[F9] to display the field code.
If the TOC isn't visible, right-click the (seemingly blank) spot and choose Update Field to see the TOC shown in Figure H.

Figure G

Type this text inside the brackets.

Figure H

Generate a partial TOC.

TOC codes add flexible solutions

Once you're beyond basics, you can use field code switches to add more advanced TOC features. There's almost nothing you can't accomplish with the right switch and a bit of creative strategy.

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